Dance Studies (GCSE & A Level) Privacy Notice

Effective: 27 April 2021

Dance Studies in the RAD runs GCSE and A level courses to students at the RAD headquarters in Battersea, London. GCSE and A level dance help students to develop technical and expressive skills as well as knowledge and understanding of dance through performance, choreography and critical appreciation. We have developed this privacy notice to help you understand how and why we process personal data.

Lawful basis of processing your personal data

• Consent
• Contract
• Legitimate Interest

Where we have gained your consent for activities such as marketing communications you have the opportunity to withdraw your consent at any time by emailing dancestudies@rad.org.uk and requesting removal.

How do we collect information from you?

We obtain information about you when you:

• Complete an online application/registration form
• Speak to us on the telephone or in-person or via email
• Use our websites
• Complete a survey

What type of information is collected from you?

The personal information we collect may include your:

Parent/Guardian information:

• Name
• Address
• Email address
• Telephone number

Student information:

• Name
• Address
• Email address
• Date of birth
• Gender
• Telephone number
• Academic school details (name, address, UCI and ULN number and access arrangements including evidence of SEND)
• Predicted/achieved academic exam grades
• Video showing applicants dance ability
• Videos for examination purposes
• Written task (write about a dance work/own dance)
• Medical information
• GP details
• Emergency contact
• Dance experience/level and training
• Headshots (for exam entries identification)
• Copy of passport or birth certificate (for exam entries)

Freelancers/Teachers:

• Name
• Address (including regional location)
• Email address
• Telephone number
• CV information
• Biography
• Qualifications
• Dance/Teaching experience
• Health information
• Passport details
• Bank information

How is your information used?

We use your information to:

• Process an application that you have made for a course (GCSE, A level)
• Deal with entries for an examination (AQA exam board, JCQ governing body)
• Filming of dance performances is undertaken for examination purposes (AQA exam board requirement)
• Take photos (headshots) of students for exam identification purposes only
• Help with administration of examinations
• To help with any special examination access arrangements
• Administer grade results and help with distribution of certificates
• Help with appeals and grade/result concerns
• Seek your views or comments on the services we provide
• Notify you of changes or confirmation of our services
• Send you communications which you have requested and that may be of interest to you, which may include information about new products, services, events, and activities
• Handle an enquiry or complaint you have made
• Contact you in an emergency situation
• Treat you in an emergency first aid situation
• Create registers to share with teachers, faculty and course attendants
• Process applications to become a freelancer/teacher
• To pay invoices
• Keep you informed of any important course news/updates

Safeguarding

The Dance Studies department takes the security and welfare of children very seriously and has implemented a Safeguarding function and committee. More information is in the RAD’s Safeguarding Policy & Procedures.

Background Checks

All Dance Studies teachers/freelancers requiring contact with young people and vulnerable adults will need to comply with the Safeguarding Vulnerable Groups Act 2006, and any subsequent legislation, to ensure they will not be putting at risk young people or vulnerable adults in their care. For UK residents, this is likely to include an Enhanced Disclosure by the Disclosure and Barring Service (DBS) or equivalent, applications for which they are made on their behalf by the RAD or a designated umbrella organisation.

Dance Studies will not carry out background checks of teachers/freelancers, however, we will require you to have carried these out before confirming employment with us. We will require you to have carried out an Enhanced Background Check every year in which RAD Human Resources (HR) will send to you the relevant instructions and requirements. RAD HR will not share the result of the checks with Student Activities (or any other third party) but will verify when DBS is issued to confirm suitability of employment with Dance Studies.

How long is your information kept?

We review how long we keep personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations. We hold your personal information on our systems for only as long as is necessary for the relevant activity, or as long as is set out in any relevant contract or agreement you hold with us.

Data Security

The Royal Academy of Dance takes data security very seriously. We will ensure personal data will be kept safe and secure against any instances (including but not limited to) loss, misuse or alteration. If we become aware of any instances where personal data may be compromised in any way, we will work closely with our IT team, DPO and other parties as necessary to investigate the incident at hand. We have put into place the relevant procedure and policies in place to investigate, mitigate and report (when needed to relevant parties) such instances.

Third parties and Data Transfers

Dance Studies uses third-party processors where needed to carry out certain activities for us. These third parties can be found here. Some of these third parties may be based outside the UK/EEA. Where such data transfers do occur we will ensure the appropriate data transfer agreement is in place.

Questions or Complaints

If you have any questions or complaints to this notice or about Dance Studies at RAD, please send an email to dancestudies@rad.org.uk