Step into Dance Programme Privacy Policy

We only use personal information if we have a proper reason to do so and this includes if we share information outside of the Step into Dance Programme or Royal Academy of Dance.

How do we collect information from you?

We obtain information about you when you:

  • complete an online or manual paper application form
  • speak to us on the telephone or in person
  • make a payment
  • use our website
  • complete a survey

What type of information is collected from you?

Parent/Guardian information:

  • name
  • address
  • email address
  • telephone
  • bank details (if Company fees are paid via cheque)


Student information:

  • name,
  • address,
  • email address,
  • telephone number
  • date of birth
  • ethnicity
  • gender identity
  • access/support needs of participants on the Step into Dance programme
  • emergency contact details
  • school name and teacher including contact details
  • interest and experience in dance
  • rationale for applying for a specific opportunity e.g. Half Term Projects, Ambassador scheme
  • photography and film consent
  • IP address,
  • information regarding the web pages you have accessed and when.

School Details:

  • name of school
  • address
  • postcode
  • credit/debit card details
  • name of school contact, position at school, direct telephone number and email
  • number of students attending
  • special requirements of students (including disabilities or SEN)

Freelance Step Teacher details:

  • name,
  • address,
  • email address,
  • telephone number
  • date of birth
  • emergency contact details
  • Dance training and experience
  • number of lessons requested, preferred length and date/time of lesson
  • photography and film consent
  • IP address,
  • information regarding the web pages you have accessed and when.

How is your information used?

We use your information to:

  • process an application that you have made for an activity (e.g. class, project or event)
  • maintain communication with you about the activity you have shown interest in
  • process an order for a product or other service e.g. paying for Step Company dancer fees or invoicing you for weekly Step classes in your school
  • so that we can provide support and accommodate the needs of young people on the Step into Dance programme
  • seek your feedback on your experience of the Step into Dance programme in relation to a specific event or project that you have participated in
  • notify you of changes to our services;
  • send you communications which you have requested and that may be of interest to you, which may include information about new products, services, events, and activities?
  • handle an enquiry or complaint you have made
  • contact you in an emergency situation.
  • treat you in an emergency first aid situation
  • create registers to share with the relevant Step into Dance teacher, guest workshop facilitators, Step into Dance team

What is the lawful basis for processing my information?

Your information Circumstances Lawful basis
Parent information
Name, telephone number and email address To maintain communication with you relating to your child’s participation in the Step into Dance programme including rehearsals, performances and projects Contract
Student information
Name, address, email address, telephone number and date of birth To process your registration/application for Step into Dance activities, e.g. auditioning for Step Companies, applying for Half Term Projects, Ambassador scheme and to ensure you receive regular communications about updates to your rehearsals/workshops Contract
Medical information To establish any medical information that organisers or teachers should be aware of and treat you in an emergency first aid situation Consent
Emergency contact name, number and relation to you Contact your nominated contact in an emergency situation Contract
Equality, diversity and inclusion monitoring information (e.g. gender and religion) Optional information for monitoring purposes. Consent
Photography and film consent For future marketing and record of events Consent
Schools Details
Name of school, address and postcode, name of school contact, position at school, direct telephone number and email To process your registration on the Step into Dance programme and to ensure that your school receives key information related to the programme Contract
Credit/debit card details To take payment for the classes your school receives as part of the Step into Dance Contract
Number of students attending To ensure that the correct staff support is provided for the event Contract
Special requirements of students (including disabilities or SEN) To ensure that we can provide the correct tutor and meet the needs of your students accessing the Step into Dance classes Consent
Freelance Step Teacher Details
Name, address, email address, telephone number and date of birth To process your registration and participation in the Step into Dance programme, to ensure that you receive key updates about the Step into Dance programme Contract
Emergency contact details Contact your nominated person in an emergency situation Contract
Dance training and experience, number of lessons requested, preferred length and date/time of lesson To process your registration to the   programme and to match you according to your experience, style of dance and   preference of teaching jobs Contract
Photography and film consent For future marketing and record of events Consent

Where the lawful basis for processing your information is stated as ‘consent’ above you have the opportunity to withdraw your consent at any time.

How long is your information kept?

We review how long we keep personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations. We hold your personal information on our systems for only as long as is necessary for the relevant activity, or as long as is set out in any relevant contract or agreement you hold with us.