Step into Dance Programme Privacy Policy

Effective date: 2 March 2021

Step into Dance is the largest inclusive dance programme in the UK. Its aim is to empower young people and widen their opportunities within dance. We have designed this privacy policy to help inform you of how your personal data will be used by the Step into Dance team within the RAD. Find out more about Step into Dance.

Lawful basis of processing your personal data

• Consent
• Contract
• Legitimate interests

Where we have gained your consent for activities such as marketing communications you have the opportunity to withdraw your consent at any time by emailing  stepintodance@rad.org.uk and requesting removal.

How do we collect information from you?

We obtain information about you when you:

• Complete an online or paper application form
• Speak to us on the telephone, in person, or through email
• Make a payment
• Use our website
• Complete a survey

What type of information is collected from you?

The personal information we collect may include:

Parent/Guardian information: 

• Name
• Address
• Email address
• Telephone
• Bank details (if company fees are paid via cheque)
• Photography and film consent

Student information:

• Name
• Address
• Email address
• Telephone number
• Date of birth
• Gender identity
• Access/support needs of students on the Step into Dance programme
• Emergency contact details
• School details
• Interest and experience in dance
• Rationale for applying for a specific opportunity e.g. Half term projects, ambassador scheme
• Photography and film consent

Freelance Step Teacher details:

• Name
• Address
• Email address
• Telephone number
• Date of birth
• Emergency contact details
• Dance training and experience
• Photography and film consent
• Invoice banking details

How is your information used?

We use your information to:

• Process an application that you have made for an activity (e.g. Class, project or event)
• Maintain communication with you about the activity you have shown interest in
• Process an order for a product or other service e.g. Paying for step company dancer fees or invoicing you for weekly step classes in your school
• So that we can provide support and accommodate the needs of young people on the Step into Dance programme
• Seek your feedback on your experience of the step into dance programme in relation to a specific event or project that you have participated in
• Notify you of changes to our services;
• Send you communications which you have requested and that may be of interest to you, which may include information about new products, services, events, and activities
• Handle an enquiry or complaint you have made
• Contact you in an emergency situation.
• Treat you in an emergency first aid situation
• Create registers to share with the relevant step into dance teacher, guest workshop facilitators, step into dance team

Safeguarding 

The RAD Step Into Dance takes the security and welfare of children very seriously and has implemented a Safeguarding function and committee. More information can be found in the RAD’s Safeguarding Policy and Procedures.

Background checks

All Step Into Dance practitioners requiring contact with young people and vulnerable adults will need to comply with the Safeguarding Vulnerable Groups Act 2006, and any subsequent legislation, to ensure they will not be putting at risk young people or vulnerable adults in their care. For UK residents, this is likely to include an Enhanced Disclosure by the Disclosure and Barring Service (DBS) or equivalent, applications for which they are made on their behalf by the RAD or a designated umbrella organisation.

Step Into Dance will not carry out background checks of practitioners, however, we will require you to have carried these out before confirming employment with us. We will require you to have carried out an Enhanced Background Check every year in which RAD Human Resources (HR) will send to you the relevant instructions and requirements. RAD HR will not share the result of the checks with Step Into Dance (or any other third party) but will verify when DBS is issued to confirm suitability of employment with Step Into Dance.

How long is your information kept?

We review how long we keep personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations. We hold your personal information on our systems for only as long as is necessary for the relevant activity, or as long as is set out in any relevant contract or agreement you hold with us.

Data security

The Royal Academy of Dance takes data security very seriously. We will ensure personal data will be kept safe and secure against any instances (including but not limited to) loss, misuse or alteration. If we become aware of any instances where personal data may be compromised in any way, we will work closely with our IT team, DPO and other parties as necessary to investigate the incident at hand. We have put into place the relevant procedure and policies in place to investigate, mitigate and report (when needed to relevant parties) such instances.

Third parties and data transfers

Step Into Dance uses third-party processors where needed to carry out certain activities for us. These third parties can be found here. Some of these third parties may be based outside the UK/EEA. Where such data transfers do occur we will ensure the appropriate data transfer agreement is in place.

Questions or Concerns

For more information, you can contact stepintodance@rad.org.uk