Faculty of Education Privacy Page

Effective Date: 10 February 2021

How do we collect information from you?

We obtain information about you when you

  • complete manual and/or digital paper application forms for; programme registrations, bursaries, occupational health questionnaires, feedback forms, mentor applications (this list is non-exhaustive)

What type of information is collected from you?

The personal information we collect may include your:

  • Name
  • Address (home and term)
  • Email address
  • Telephone number
  • Date of birth
  • Nationality
  • Sex
  • Gender Identity
  • Language skills
  • Health and disability information*
  • GP details
  • Photograph
  • Education and training
  • Dance teaching experience
  • Criminal data offences*
  • Ethnicity*
  • Religious data*
  • Work/employment history
  • Sexual orientation*
  • RAD ID number
  • Army service history
  • Passport and visa information (including applications)
  • Digital/wet ink signatures
  • Video assessments (which includes sound) for applications and examinations
  • Financial information
  • National Insurance number
  • Emergency contact details
  • Student loan application details

*Where we have identified any special category personal data we will ensure we have carried out an assessment with our Data Protection Officer to determine the appropriate lawful basis and the relevant special condition applies as appropriate.

How is your information used?

We use your information to:

  • To run and coordinate online and in-person open days and events
  • Process an application that you have made for a place on a Faculty of Education programme or module
  • Facilitate the admissions process
  • Enrol you on a Faculty of Education programme or module
  • To generate reports for regulatory requirements (e.g. The Higher Education Statistics Agency, UK)
  • Carry out criminal background checks where needed
  • Carry out our Safeguarding duties
  • To help deliver the programmes enlisted for
  • To help run our graduation services and events
  • To deliver Alumni services including certificate printing
  • To carry out bursary application reviews and bursary payments
  • Carry out optional surveys such as welfare surveys, course satisfaction surveys, graduate outcome surveys and National Student Surveys (this is non-exhaustive)
  • Maintaining student files in both digital and paper format
  • Process external examiner and/or mentor applications
  • To help deliver mandatory training for our examiners and mentors

Safeguarding

The RAD Dance School takes the security and welfare of children very seriously and has implemented a Safeguarding function and committee. More information on RAD’s Safeguarding Policy & Procedures.

Background Checks

All applicants for a programme of study requiring contact with young people and vulnerable adults will need to comply with the Safeguarding Vulnerable Groups Act 2006, and any subsequent legislation, to ensure they will not be putting at risk young people or vulnerable adults in their care. For UK residents, this is likely to include an Enhanced Disclosure by the Disclosure and Barring Service (DBS) or equivalent, applications for which they are made on their behalf by the RAD or a designated umbrella organisation. Applicants from other countries will need to provide satisfactory police checks or equivalent from their country of residence. For more information and associated costs please contact Registry registry@rad.org.uk.

Where the FoE receives any details of any offences we will carry out a risk assessment with our HR department and will review and discuss the assessment outcomes (if relevant) with any relevant parties and possibly yourself to help us make a decision. We will ensure the safety and security of any results in accordance with the Data Protection Act 2018.

What is the lawful basis for processing my information?

The lawful bases we rely on for processing personal data:

  • Consent – for certain activities such as to allow us to take photos at events, invite you to open days (virtual/in-person) and for feedback responses
  • Contract – to process applications for programmes, administer your student files and to help with other aspects of being a student with us
  • Vital interests – to keep an active record of health and disability information as part of our duty of care to you
  • Legal obligation – in line with Higher Education/Regulatory requirements
  • Legitimate interests – to complete certain activities such as enquiry and complaint handling or where data is needed to complete a task or service which is the interests of FoE which do not harm or infringe data subject rights under the Data Protection Act 2018

How long is your information kept?

We review how long we keep personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations. We typically keep personal data for up to 12 years, however, this may be shorter depending on the nature of the processing. When we are no longer required to keep personal data we will destroy this using appropriate means such as a third party data shredding company.

Questions or Concerns

If you have any questions or concerns to this policy you can contact registry@rad.org.uk.