Faculty of Education Privacy Page
Effective Date: 10 February 2021
The Faculty of Education is an education arm of the RAD. We offer undergraduate and postgraduate courses. We have developed this privacy notice to help you understand how personal data is used within this department.
What is the lawful basis for processing my information?
The lawful bases we rely on for processing personal data:
- Consent
- Contract
- Vital interests
- Legal obligation
- Legitimate interests
How do we collect information from you?
We obtain information about you when you complete manual and/or digital paper application forms for; programme registrations, bursaries, occupational health questionnaires, feedback forms, mentor applications (this list is non-exhaustive)
What type of information is collected from you?
The personal information we collect may include your:
- Name
- Address (home and term)
- Email address
- Telephone number
- Date of birth
- Nationality
- Sex
- Gender identity
- Language skills
- Health and disability information
- GP details
- Photograph
- Education and training
- Dance teaching experience
- Criminal data offences
- Ethnicity
- Religious data
- Work/employment history
- Sexual orientation
- RAD id number
- Army service history
- Passport and visa information (including applications)
- Digital/wet ink signatures
- Video assessments (which includes sound) for applications and examinations
- Financial information
- National insurance number
- Emergency contact details
- Student loan application details
How is your information used?
We use your information to:
- To run and coordinate online and in-person open days and events
- Process an application that you have made for a place on a Faculty of Education programme or module
- Facilitate the admissions process
- Enrol you on a Faculty of Education programme or module
- To generate reports for regulatory requirements (e.g. The Higher Education Statistics Agency, UK)
- Carry out criminal background checks where needed
- Carry out our Safeguarding duties
- To help deliver the programmes enlisted for
- To help run our graduation services and events
- To deliver Alumni services including certificate printing
- To carry out bursary application reviews and bursary payments
- Carry out optional surveys such as welfare surveys, course satisfaction surveys, graduate outcome surveys and National Student Surveys (this is non-exhaustive)
- Maintaining student files in both digital and paper format
- Process external examiner and/or mentor applications
- To help deliver mandatory training for our examiners and mentors
Safeguarding
The Faculty of Education takes the security and welfare of children very seriously and has implemented a Safeguarding function and committee. More information can be found in the RAD’s Safeguarding Policy and Procedures.
Background checks
All applicants for programme of study requiring contact with young people and vulnerable adults will need to comply with the Safeguarding Vulnerable Groups Act 2006, and any subsequent legislation, to ensure they will not be putting at risk young people or vulnerable adults in their care. For UK residents, this is likely to include an Enhanced Disclosure by the Disclosure and Barring Service (DBS) or equivalent, applications for which they are made on their behalf by the RAD or a designated umbrella organisation. Applicants from other countries will need to provide satisfactory police checks or equivalent from their country of residence. For more information and associated costs please contact Registry; registry@rad.org.uk.
Where the FoE receives any details of any offences we will carry out a risk assessment with our HR department and will review and discuss the assessment outcomes (if relevant) with any relevant parties and possibly yourself to help us make a decision. We will ensure the safety and security of any results in accordance with the Data Protection Act 2018.
How long is your information kept?
We review how long we keep personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations. We typically keep personal data for up to 12 years, however, this may be shorter depending on the nature of the processing. When we are no longer required to keep personal data we will destroy this using appropriate means such as a third party data shredding company.
Data security
The Royal Academy of Dance takes data security very seriously. We will ensure personal data will be kept safe and secure against any instances (including but not limited to) loss, misuse or alteration. If we become aware of any instances where personal data may be compromised in any way, we will work closely with our IT team, DPO and other parties as necessary to investigate the incident at hand. We have put into place the relevant procedure and policies in place to investigate, mitigate and report (when needed to relevant parties) such instances.
Third parties and data transfers
The Faculty of Education uses third party processors where needed to carry out certain activities for us. These third parties can be found here. Some of these third parties may be based outside the UK/EEA. Where such data transfers do occur we will ensure the appropriate data transfer agreement is in place.
Questions or Concerns
If you have any questions or concerns about this notice you can contact registry@rad.org.uk.